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Conference Support

We aim to establish IIT Madras as a global hub for cutting-edge research and innovation by bringing together pioneers to foster interdisciplinary collaboration and knowledge exchange.

149+events held
11.49+crores funded
1688+international participants

Data since July 2022

Submit Proposal

Eligible Events

Open to all international academic, research, and industry conferences, workshops, seminars and other international events.

Support We Provide

  • Financial support from the Office of Global Engagement.

  • Logistics and operations support from the International Conference Secretariat.

  • Liaison with the ministries for necessary clearances.

  • Streamlined planning, execution, and follow-up.

Proposal Submission Process

We have three calls for proposals - the timelines are provided below.

1

Start Your Proposal

Start by submitting a proposal for your international event.

2

Budget & Dates

Develop a preliminary budget and proposed dates.

3

Objectives & Outcomes

Include objectives, expected outcomes, and your target audience.

4

Submit Form

Share your proposal using the provided form.

Proposal Submission Timeline

We have three annual rounds for proposal submissions:

Round 1
January
Call Opens
February
Submission Deadline
March
Results Announced
Round 2
May
Call Opens
June
Submission Deadline
July
Results Announced
Round 3
September
Call Opens
October
Submission Deadline
November
Results Announced

Important Steps: Hosting Your Conference

1

Finalise Details

Finalise the dates, book the venues, and invite the participants.

2

Clearances & Permissions

Apply all necessary clearances and permissions to host the conference.

3

Team Meeting

Book a meeting with our team to finalise your plans.

Frequently Asked Questions

OGE will update you on the status once the review meeting is completed. This typically happens 2-3 weeks after the post-submission deadline.
Usually, it takes 4-6 weeks after the formal submission of required documents by the IITM Registrar to get approval from the MEA. However, in many cases, the approval was received 2-3 weeks before the conference began.
Yes. The Ministry of External Affairs' approval is mandatory for speakers and participants from other countries to participate in any conference. If there are speakers/participants from restricted countries, approval from the Ministry of Home Affairs is also required.
Yes. The OGE has a licensed Zoom subscription. Up to 1000 viewers and panellists can be hosted in webinars hosted by the International Conferences Secretariat.
Yes. But only with strong justification from the organisers' side and if the committee deems the request justified.
Yes. The OGE will help publicise the event on social media. In addition, we can also provide support in printing physical publicity materials, flyers, posters, backdrops, and standees.
Yes. Speakers must ideally book their flights through a Government-recognised travel agency and get their ticket cost reimbursed upon producing the ticket and boarding pass copies. However, it is advisable to book through Balmer Laurie to get competitive rates. Note: The Office of Global Engagement will only reimburse economy-class tickets
As per the norms of IC&SR, it is recommended that flight tickets are booked only via government-approved travel agents
Photo of Vinoth S

Contact Person

Vinoth S

Designation: Senior Manager - Liaison, International Conference Secretariat

Email: conferences@ge.iitm.ac.in

Telephone: +91 44 22578878

Room: 123