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OGE Travel Grant Program

The Office of Global Engagement (OGE) Travel Grant (TG) program is an initiative designed to support IITM students in their research and technology endeavors to engage with the global community.

Find Application Link Below

Introduction

The Office of Global Engagement (OGE) Travel Grant (TG) program is an initiative designed to support IITM students in their research and technology endeavors to engage with the global community. This program offers financial assistance to students seeking to travel abroad and at the national level (for international students at IITM) for various technical purposes, including presenting papers at internationally recognized technical conferences. Moreover, it extends its support to enable participation in workshops, competitions, internships, research programs, and exchange programs, thereby fostering holistic development among IITM students.

Program Objectives

  • Facilitate IITM student presence in international and national-level events and programmes
  • Support personal and professional development of IITM students
  • Foster Research and Development in Technical Education
  • Promote/project IITM globally as a technological university.

Funding

  • The funding is limited to the difference between actual out-of-pocket expenses and receipts for all other sources.
  • TG will be sanctioned only after the event as a partial reimbursement. No advance shall be given.
  • All need-based applications will be processed on a case-to-case basis by the TG committee.
  • Only international students pursuing studies at IITM are eligible to apply for national-level events.
  • The Travel Grant Committee reserves the right to cancel a student TG application.

Basic conditions to be fulfilled

  • Students should apply using the online application portal designed by our office after returning from the conference or other event.

  • All the events must be related to their primary area of study at IITM, and non-core related travel expenses are normally not supported.

  • The students are also advised to make an attempt to avail of the funding opportunities mentioned here. https://docs.google.com/document/d/1bPvc-JxrNebpDnIj7W4biCLwGr_nWa0g/edit

  • If eligible, and in addition, to at least any two organizations that support similar programs—e.g., CSIR, DST, DBT, COSTED, INSA, AICTE, UGC, etc.

General Guidelines

  • Applications will be considered on an ongoing basis. The Committee will meet once every 2 to 3 months, in addition to meeting whenever the minimum number of applications is received.
  • The aim is to distribute the Travel Grant equitably to applicants of various Depts., UG/ PG programs, etc.
  • Students can apply for the OGE Travel Grant after participating in various opportunities across different event types. These include: Conference Oral presentation, Conference Poster presentation, Conference Participation, Research Visit, Summer School/Winter School, Competition, Internship/Fellowship, JDP, IIE, Semester exchange.
  • If multiple students attend the same competitions and share a common bill/reciept, please ensure to itemize individual expenses from the total incurred and attach corresponding receipts. In the remarks field, please indicate the total number of students sharing this common bill/receipt.
  • The student will prepare a high-quality presentation that will effectively reflect their experience at the host university.

Documents to be submitted on online application portal

  • His/ her softcopy picture (in JPG file format)

  • A one-page summary of work accomplished during the visit abroad and how the visit abroad benefitted him/her.

  • A Participation Certificate from the host university and a financial statement giving particulars of amounts received from various funding agencies (if applicable), and amount spent under various heads such as travel, Visa fees, Registration Fees, etc

  • A five-minute video about the visit, including details of your name, roll number, event details, and how it has impacted/benefited you. Please paste the recorded video link (preferably a Google Drive link) into the online form.

  • All bills and boarding passes, including for food, are to be retained, and copies are to be submitted

Documents To be submitted in person to ICSR

After the review process is completed by the review committee, applicants will be notified to submit the physical copy of the following documents to Ground Floor, Tapal Section, ICSR.

  • Evidence in support of acceptance of paper for presentation-on letterhead of organizers; or evidence of acceptance letter for participation in workshops, summits, competitions, internships, exchange programs, summer school, etc
  • Evidence to show whether the applicant is receiving partial travel support from the Institute/other sources (other than personal sources)
  • Evidence to show whether the applicant is receiving partial travel support from the Institute/other sources (other than personal sources)
  • A Certificate from two Travel Agencies/Two different travel websites/Airlines, indicating cost of return airfare by economy class/ excursion fare by the shortest route.

Application Deadline (1st Cycle)

Please submit the online application with the necessary documents by May 31, 2024. The OGE TG review committee will review your application, and you will receive an update on your application in mid-June.

Important Dates (2nd Cycle)

The second cycle of OGE TG applications will be open from June 1, 2024, and the deadline for this cycle is August 31, 2024. It is expected that the review committee meeting and the application update of this cycle will be in September 2024.

Apply for Travel Grant Application

Contact Person

Mr. Praveen Kumar

Designation: Outbound Coordinator

Email: exg_prog@ge.iitm.ac.in

Telephone: 044-22578877