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OGE Travel Grant Program

The Office of Global Engagement (OGE) Travel Grant (TG) program is an initiative designed to support IITM students in their research and technology endeavors to engage with the global community.

Find Application Link Below

Introduction

The Office of Global Engagement (OGE) Travel Grant (TG) program is an initiative designed to support IITM students in their research and technology endeavors to engage with the global community. This program offers financial assistance to students seeking to travel abroad and at the national level (for international students at IITM) for various technical purposes, including presenting papers at internationally recognized technical conferences. Moreover, it extends its support to enable participation in workshops, competitions, internships, research programs, and exchange programs, thereby fostering holistic development among IITM students.

Program Objectives

  • Facilitate IITM student presence in international and national-level events and programmes
  • Support personal and professional development of IITM students
  • Foster Research and Development in Technical Education
  • Promote/project IITM globally as a technological university.

Funding

  • The funding is limited to the difference between actual out-of-pocket expenses and receipts for all other sources.
  • TG will be sanctioned only after the event as a partial reimbursement. No advance shall be given.
  • All need-based applications will be processed on a case-to-case basis by the TG committee.
  • Only international students pursuing studies at IITM are eligible to apply for national-level events.
  • The Travel Grant Committee reserves the right to cancel a student TG application.

Basic conditions to be fulfilled

  • Students should apply using the online application portal designed by our office after returning from the conference or other event.

  • All the events must be related to their primary area of study at IITM, and non-core related travel expenses are normally not supported.

  • The students are also advised to make an attempt to avail of the funding opportunities mentioned here. https://docs.google.com/document/d/1bPvc-JxrNebpDnIj7W4biCLwGr_nWa0g/edit

  • If eligible, and in addition, to at least any two organizations that support similar programs—e.g., CSIR, DST, DBT, COSTED, INSA, AICTE, UGC, etc.

General Guidelines

  • Applications will be considered on an ongoing basis. The Committee will meet once every 2 to 3 months, in addition to meeting whenever the minimum number of applications is received.
  • The aim is to distribute the Travel Grant equitably to applicants of various Depts., UG/ PG programs, etc.
  • Students can apply for the OGE Travel Grant after participating in various opportunities across different event types. These include: Conference Oral presentation, Conference Poster presentation, Conference Participation, Research Visit, Summer School/Winter School, Competition, Internship/Fellowship, JDP, Semester exchange.
  • If multiple students attend the same competitions and share a common bill/reciept, please ensure to itemize individual expenses from the total incurred and attach corresponding receipts. In the remarks field, please indicate the total number of students sharing this common bill/receipt.
  • The student will prepare a high-quality presentation that will effectively reflect their experience at the host university.

Documents to be submitted on online application portal

  • His/ her softcopy picture (in JPG file format)

  • A one-page summary of work accomplished during the visit abroad and how the visit abroad benefitted him/her.

  • A Participation Certificate from the host university and a financial statement giving particulars of amounts received from various funding agencies (if applicable), and amount spent under various heads such as travel, Visa fees, Registration Fees, etc

  • A five-minute video about the visit, including details of your name, roll number, event details, and how it has impacted/benefited you. Please paste the recorded video link (preferably a Google Drive link) into the online form.

  • All bills and boarding passes, including for food, are to be retained, and copies are to be submitted

Documents To be submitted in person to ICSR

After the review process is completed by the review committee, applicants will be notified to submit the physical copy of the following documents to Ground Floor, Tapal Section, ICSR.

  • Evidence in support of acceptance of paper for presentation-on letterhead of organizers; or evidence of acceptance letter for participation in workshops, summits, competitions, internships, exchange programs, summer school, etc
  • Evidence to show whether the applicant is receiving partial travel support from the Institute/other sources (other than personal sources)
  • Evidence to show whether the applicant is receiving partial travel support from the Institute/other sources (other than personal sources)
  • A Certificate from two Travel Agencies/Two different travel websites/Airlines, indicating cost of return airfare by economy class/ excursion fare by the shortest route.

Important Dates (2nd Cycle)

The second cycle of OGE TG applications will be open from June 1, 2024, and the deadline for this cycle is August 31, 2024. It is expected that the review committee meeting and the application update of this cycle will be in September 2024.

Apply for Travel Grant Application

Get quick answers to your concerns.

Can the scholars selected for the International Immersion Experience (IIE) apply for the OGE Travel Grant?

No, scholars who visited through the International Immersion Experience (IIE) program cannot apply for the OGE Travel Grant. It is expected that beyond the IIE grant, the student’s advisors at IITM and the partnering university will strive to find further funding.

I have claimed funds for my visit from other sources at our institute or outside the institute. Can I also apply for the OGE Travel Grant?

Yes. In fact, this is a MUST. We encourage students to explore as many funding opportunities as possible. The Institute itself supports XYZ for various types of scholars as given in the guidelines above: Further, there are schemes such as the International Travel Scheme (ITS) from SERB, with details as follows:

International Travel Support (ITS) Scheme provides financial assistance to Indian researchers for presenting a research paper in an international scientific event (conference, seminar, workshop etc.) held abroad. In addition, support is also provided to young scientists (age limit below 35 years as on date of start of the event) for attending training programmes, Short-term schools and Workshops. Economy class air-fare by shortest route, airport-tax and visa fees are provided under the scheme. Registration fee as per actual or Rs. 50,000/- whichever is less will be provided to young scientist (Age< 35 on the date of start of event) in addition to the above support. The SERB applications can be submitted within the window of 60-90 days in advance from the date of start of the event. The system will not accept early or late submission of applications.

Information on other funding sources should be included in the OGE TG application form, and will be viewed very positively.

I am a scholar pursuing a JDP at the partner university. Can I apply for the OGE Travel Grant while at the partner university?

No, you can apply for the OGE Travel Grant only after you complete your visit.

Can I apply for the OGE Travel Grant a second time?

Yes, but priority may be given to first-time applicants. Nevertheless, the support will be considered, based on availability of funds.

Should I mention the history of funds received in the application form?

Yes, the history of funds received from our institute for your previous visits should be included in the application.

Where should I submit the original copy of my expenses?

The original bills and receipts should be submitted to ICSR after you receive your application result from us.

Should I submit any documents to your office before my visit?

Not required. Students should submit the Travel Grant application through the website only after they complete the visit. Read the guidelines completely before applying.

My friends and I from our institution attended a conference/competition abroad and have a common bill/receipt. What should I do?

In this case, you can divide the total expense and mention your individual expense in the application. Please attach the common bill/receipt and mention these details in the remarks section.

I have already submitted my documents to ICSR / SERB / other agencies for availing partial reimbursement. How do I submit them again to OGE?

If it is an internal IITM submission, e.g. to ICSR, please include a cover letter with the details of the previous application. Include a soft copy of all the bills submitted for reimbursement, the exact reimbursement received from the other sources(s) and the remaining amount that is being sought from OGE.

I am travelling abroad for a semester exchange. How much reimbursement can I expect from OGE?

The grant will be based on the availability of funds. For reference, in the most recent round, we funded travel grants with the following rates: Oral Presentations and Poster Presentations were reimbursed up to 70% of total expenses, with a maximum of ₹100,000. Summer Schools and Competitions were reimbursed up to 50% of total expenses, with a maximum of ₹50,000. Internships were reimbursed up to 25% of total expenses, with a maximum of ₹50,000. Semester Exchanges were reimbursed up to 20% of total expenses, with a maximum of ₹30,000. JDPs were reimbursed up to 30% of total expenses, with a maximum of ₹60,000. For example, if you spend ₹4 lakhs on a semester exchange, you will be reimbursed ₹30,000. If you spend ₹90,000 on a conference and have already received ₹20,000 from other sources, you will be reimbursed ₹63,000.

Contact Person

Mr. Praveen Kumar

Designation: Outbound Coordinator

Email: exg_prog@ge.iitm.ac.in

Telephone: 044-22578877