Introduction

Program Objectives

• Facilitate the participation of IITM students in international events and programs, as well as national-level events for international students

• Support personal and professional development of IITM students

• Foster Research and Development in Technical Education

• Promote/project IITM globally as a technological university.

Funding

• The funding is limited to the difference between actual out-of-pocket expenses and receipts for all other sources.

• TG will be sanctioned only after the event as a partial reimbursement. No advance shall be given.

• All need-based applications will be processed on a case-to-case basis by the TG committee.

• Only international students pursuing studies at IITM are eligible to apply for national-level events.

• The Travel Grant Committee reserves the right to cancel a student TG application.

Basic conditions to be fulfilled

• Students should apply using the online application portal designed by our office after returning from the conference or other event.

• All the events must be related to their primary area of study at IITM, and non-core related travel expenses are normally not supported.

• The students are also advised to make an attempt to avail of the funding opportunities mentioned here. https://docs.google.com/document/d/1bPvc-JxrNebpDnIj7W4biCLwGr_nWa0g/edit

• If eligible, and in addition, to at least any two organizations that support similar programs—e.g., CSIR, DST, DBT, COSTED, INSA, AICTE, UGC, etc.

General Guidelines

• Applications will be considered on an ongoing basis. The Committee will meet once every 2 to 3 months, in addition to meeting whenever the minimum number of applications is received.

• The aim is to distribute the Travel Grant equitably to applicants of various Depts., UG/ PG programs, etc.

• Students can apply for the OGE Travel Grant after participating in various opportunities across different event types. These include: Conference Oral presentation, Conference Poster presentation, Conference Participation, Research Visit, Summer School/Winter School, Competition, Internship/Fellowship, JDP, Semester exchange.

• If multiple students attend the same competitions and share a common bill/reciept, please ensure to itemize individual expenses from the total incurred and attach corresponding receipts. In the remarks field, please indicate the total number of students sharing this common bill/receipt.

• The student will prepare a high-quality presentation that will effectively reflect their experience at the host university.

Documents to be submitted on online application portal

• His/ her softcopy picture (in JPG file format)

• A one-page summary of work accomplished during the visit abroad and how the visit abroad benefitted him/her.

• A Participation Certificate from the host university and a financial statement giving particulars of amounts received from various funding agencies (if applicable), and amount spent under various heads such as travel, Visa fees, Registration Fees, etc

• A five-minute video about the visit, including details of your name, roll number, event details, and how it has impacted/benefited you. Please paste the recorded video link (preferably a Google Drive link) into the online form.

• All bills and boarding passes, including for food, are to be retained, and copies are to be submitted

Documents To be submitted in person to ICSR

• Evidence in support of acceptance of paper for presentation-on letterhead of organizers; or evidence of acceptance letter for participation in workshops, summits, competitions, internships, exchange programs, summer school, etc

• Evidence to show whether the applicant is receiving partial travel support from the Institute/other sources (other than personal sources)

• Evidence to show whether the applicant is receiving partial travel support from the Institute/other sources (other than personal sources)

• A Certificate from two Travel Agencies/Two different travel websites/Airlines, indicating cost of return airfare by economy class/ excursion fare by the shortest route.

Important Dates